How do you write a good tender response?

How do you write a good tender response?

Tips for writing a successful tender response

  1. Use the templates or formats provided.
  2. Structure your tender document clearly.
  3. Provide all relevant details.
  4. Address the selection criteria.
  5. Choose the right referees.
  6. Proofread your tender.
  7. Submit your tender in time.
  8. Also consider…

How do you fill out a tender or bid?

Steps in the bid process

  1. Register your interest. Follow the instructions in the bid document to register your interest with the purchasing agency.
  2. Attend briefing sessions.
  3. Develop your bid response strategy.
  4. Review recent awarded contracts.
  5. Write a compelling bid.
  6. Understand the payment terms.
  7. Provide References.
  8. Check and submit your bid.

Why is it important to write clear specifications when entering into a competitive bid?

Bid specifications should incorporate a clear and accurate description of the technical requirements for the material, product, or service to be purchased. The responsibility of demonstrating to the City’s satisfaction that a product is equal to that specified shall be on the vendor proposing the substitution.

What are the steps in the bidding process?

Steps of the Bidding Process

  1. Research & Planning. This step takes the time to establish your company’s qualifications to meet the requirement of the project.
  2. Bid Preparation.
  3. Submission of the Bid.
  4. Communication Platform Presentation.
  5. Contract Awarding process.

How do you write a bid specification?

How to Write Bid Specifications for Anything

  1. Know Your Policies. Each state has its own guidelines and regulations around putting products and services out to bid.
  2. Know Your Needs. Bids typically get awarded to the lowest bidder that meets all the specifications.
  3. Know Your Value. There’s a difference between cost and price.

What are bid specs?

Definition of Bid Specification Specifically, it is defined as the explicit requirements furnished with a solicitation upon which a purchase order or contract is to be based.

What does bid documents include?

Bid documents include the plans, specifications and estimates (PS&E) developed to describe all of the elements of a construction project and become the contract between the local government and the selected contractor.

What is a bid specification committee?

The bid specification committee (BSC) is responsible for the compilation and drafting of specifications for the procurement of goods and services by the municipality or municipal entity. The committee may also, when appropriate, include members who are external specialist advisors.

What are the functions of tender committee?

The role of this committee is to evaluate bids in accordance with the specifications as set out in the original tender document and to conduct such an evaluation under a point system as stipulated in the Supply Chain Management Policy of the organ of state.

What is bid adjudication committee?

All competitive Bids that are awarded by Government Entities must be awarded by a Bid Adjudication committee. According to Treasury Regulation 16A6.

What is the role of BAC?

– The BAC shall have the following functions: advertise and/or post the invitation to bid, conduct pre-procurement and pre-bid conferences, determine the eligibility of prospective bidders, receive bids, conduct the evaluation of bids, undertake post-qualification proceedings, recommend award of contracts to the Head …

Who designates members of BAC?

local chief executive

What is given to BAC members as a form of compensation for their work?

Section 15. Honoraria of BAC Members – The Procuring Entity may grant payment of honoraria to the BAC members in an amount not to exceed twenty five percent (25%) of their respective basic monthly salary subject to availability of funds.

Who are the BAC members?

2 of the 2016 revised Implementing Rules and Regulations, BAC in the regional offices shall be composed of three (3) regular members: a) Chairperson, who must be at least third (3rd) ranking permanent official of the Procuring Entity; b) An officer from the legal or administrative area of the procuring entity who shall …

What is the purpose of RA 9184?

GOVERNMENT PROCUREMENT REFORM ACT (R.A.) 9184, otherwise known as the Government Procurement Reform Act, for the purpose of prescribing the necessary rules and regulations for the modernization, standardization, and regulation of the procurement activities of the Government of the Philippines (GoP).

What is ABC procurement?

9184 defines ABC as The budget for the contract duly approved by the head of the procuring entity, as provided for in the General Appropriations Act (GAA) and/or continuing appropriations, in the case of national government agencies (NGAs); the corporate budget for the contract approved by the governing board.

What is RA No 9184?

R.A.) 9184, otherwise known as. the Government Procurement Reform Act, for the purpose of prescribing the necessary. rules and regulations for the modernization, standardization, and regulation of the. procurement activities of the Government of the Philippines (GOP).(a)

When did RA 9184 take effect?


How is liquidated damages RA 9184 calculated?

Section 68 of the revised Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184 provides that the amount of the liquidated damages shall be at least equal to one-tenth of one percent (0.1%) of the cost of the unperformed portion for every day of delay for the procurement of goods, infrastructure projects.

What shall be required for the winning bidder to post prior to the signing of the contract?

9184 mandates that prior to the signing of contract, the winning bidder shall, as a measure to guarantee the faithful performance of and compliance with his obligations under the contract prepared in accordance with the Bidding Document, be required to post a performance security in such form and amount as specified in …

What is public bidding process?

Competitive bidding is a process of issuing a public bid with the intent that companies will put together their best proposal and compete for a specific project. By law, this process is required for every government agency that issues a bid. Competitive bidding creates a transparent environment that is open and fair.

What does the lowest bidder mean?

Lowest Bidder means the party who submits the least expensive total monetary bid in response to a bid invitation.

What are the modes of procurement?


  • Limited Source Bidding.
  • Direct Contracting.
  • Repeat Order.
  • Shopping.
  • Negotiated Procurement.